AJR Industries
117 Gordon Street
Elk Grove, IL 60007
Phone: 847.439.0380
Fax: 847.439.0230
Email
ajrind@sbcglobal.net
AJR Terms and Conditions


This procedure is to provide quality Assurance Provisions SOP -050-02-01 Rev ORG
     
Quality System requirement Accredited (AS9100 ISO 9000, NADCAP OR equivalent) certificate

1.CERTIFICATE OF COMPLIANCE

Supplier shall provide a certification with each shipment to attest that the parts, assemblies, or subassemblies conform to
the order requirements.  Certification must contain the following: customer’s order number; part number and revision; name
and address of manufacturing or processing location; manufacturer’s lot, heat, batch, date code, and/or serial number
(if applicable); quantity and unit of measurement; and be signed and dated by an authorized company representative.  The
applicable material test results, process certifications, and inspection records shall be presented upon AJR’s request.  
Supplier shall perform inspection, as necessary, to determine the acceptability of all articles under this order.  All articles
submitted by supplier under this order are subject to final inspection at AJR.

2.CERTIFICATE OF COMPLIANCE RAW MATERIALS

Supplier will include with each shipment, the raw material manufacturer’s test report that states that the lot of material
furnished has been tested, inspected, and found to be in compliance with the applicable material specifications.  The test report
will list the specifications, including revision level, to which the material has been tested and/or inspected, and the
identification of the material lot to which it applies.

When the material specification requires quantitative limits for chemical, mechanical, or physical properties, the test reports
will contain the actual test and/or inspection values obtained.  

3.SPECIAL PROCESS CERTIFICATIONS

A special process is a method controlled by a contractually required specification where: a product undergoes a physical,
chemical or metallurgical transformation, or inspection, where conformance to the specification cannot be readily verified by
normal inspection methods; and the quality of the product depends on use of specific equipment operated in a specific manner,
under controlled conditions, by trained personnel with instructions, procedures, or standards.

A special process certification shall be provided with each shipment of product delivered on this contract and include the
following: customer’s order number, part number(s), serial and/or lot numbers (if applicable), material process specification
and revision, certification stating the special process was performed per the applicable drawing/specification requirements,
processing supplier’s name and address, and each certification must be signed and dated by an authorized company
representative.

4.SPECIAL PROCESS SUPPLIERS

Special processes must be approved by AJR or its customer when this clause is specified

5.FIRST ARTICLE INSPECTION

Supplier is required to perform 100% inspection and record the attributes for the first article of this contract/purchase order,
and shall be in accordance with AS9100 and AS9102.  If the deliverable is an assembly, this inspection shall also include all of
the piece parts that make up the assembly.  The inspection records and data shall be per AS9102 and shall identify each
characteristic and feature required by design data, the allowable tolerance limits, and the actual dimension measured as
objective evidence that each characteristic and feature has been inspected and accepted by the supplier’s quality and
inspection function.  When testing is required, the parameters and results of the test shall be recorded in the same manner.  
The First Article Inspection Report (FAIR) must show evidence of acceptance by the supplier’s quality assurance
representative.

6. EVIDENCE OF INSPECTION

Unless otherwise specified, all product batches must be subjected to a sampling inspection in accordance with ANSI/ASQC-Z1.
4, Level II, 1% AQL, C=0 No defects allowed.  If any defect is found, 100% inspection shall be performed for that batch.
Inspection data is to be supplied with each shipment of parts.  Data must reflect the part number, revision, lot traceability, and
approval by authorized personnel.  Vendor is to maintain a copy of inspection data on file and make it available upon request.

7. RIGHT OF ACCESS

Work under this purchase order/contract is subject to Regulatory Authorities, customers, or AJR’ssurveillance/inspection at
supplier’s plant or sub-tier supplier’s facility.  The supplier will be notified if a surveillance/inspection is to be conducted.

8. DESIGN AND DEVELOPMENT AUTHORITY

You don’t have design or change authority for this product

9. CUSTOMER SOURCE INSPECTION

If requested, customer source inspection is required prior to shipment of articles from the supplier’s facility.  Supplier shall
notify AJR Quality Control department at least 72 hours prior to completion of the order, so that arrangements can be made for
an AJR Quality representative to visit the vendor facility and perform a source inspection.  

Supplier, without additional charge to the procurement document, shall provide all reasonably required facilities and
assistance (applicable drawings, specifications, change orders, inspection and/or test equipment) AJR Quality representative
to perform their duties.


10. SUPPLIER NONCONFORMANCE APPROVAL REQUESTS

Supplier shall notify AJR of any nonconforming material.  Requests for any departures from drawings, specifications, or other
purchase order requirements must be submitted for consideration by AJR in writing.  AJR will in turn either approve or deny the
approval request in writing.  Nonconforming material may not be shipped to AJR without such written approval. Nonconforming
material shipped on an approved nonconformance must be accompanied by a copy of the signed AJR approval document.

11. NONCONFORMING MATERIALS CORRECTIVE ACTION REQUESTS

Supplier Corrective Actions (CAR) shall be required for nonconforming materials, reduction in overall quality rating, not
adhering to the requirements of AJR procedures, and external audit findings.  CAR’s will be issued by AJR at the discretion of
the Quality Department.

Suppliers shall perform a root cause and corrective action then complete AJR’s corrective action form and submit to
AJR within the designated time. An extension may be granted, but it must be requested by the Supplier in writing to AJR’s
quality assurance department.

12. MATERIAL REVIEW BOARD (MRB)

MRB authority is not delegated unless specifically called out on the Purchase Order.  Written authorization shall be obtained
prior to shipment, see Clause 10.

13. CHANGE AUTHORITY

The supplier shall provide, in writing, advance notification to the customer of any change(s) to tooling, facilities, materials, or
processes at the supplier or the supplier’s sub-tier that could affect the customer’s contracted product.  This includes, but is
not limited to, fabrication, assembly, handling, testing, facility location or introduction of a new sub-tier supplier.

14. COUNTERFEIT PARTS

The supplier shall assure that work is accomplished in a manner preventing counterfeit parts or material from entering and
remaining in deliverable items.

15. FURNISHED MATERIAL

Concerning material supplied directly by AJR, its customer, or a designated supplier, the vendor is required to assure that
furnished material, parts, or sub assemblies are free from shipping and environmental damage prior to processing.  Vendor
shall maintain same control of supplied materials, as is done for material furnished by AJR, its customer, or a designated
supplier

16. FLOWDOWN REQUIREMENTS

All applicable requirements that are invoked or applied to the customer’s purchasing document, including this clause, shall
be flowed down to the supplier’s sub-tier suppliers.

17. DRAWINGS, SPECIFICATIONS, AND QUALITY REQUIREMENTS

The supplier’s Quality System shall assure that the latest applicable drawings, specifications, and quality requirements are
compatible with current purchase order agreements and are available and in use by the supplier’s manufacturing and
inspection areas.  Specifications referenced on the purchase order and drawings shall be to the latest revision or super
session, unless otherwise specified.

18. PACKAGING REQUIREMENTS

Supplier’s Quality Control shall be responsible for ensuring that items provided under the contract/purchase order are
packaged in such a manner that the dimensional integrity is preserved, contamination and corrosion are prevented, and no
physical damage occurs or, when specified, that packaging is in accordance with the drawing, appropriate ASTM, MIL, or other
applicable customer specified requirement.

19. FOD PREVENTION

The supplier shall assure that work is accomplished in a manner preventing foreign objects or material from entering and
remaining in deliverable items.

20. QUALITY SYSTEM REQUIREMENTS
     
Quality System requirement Accredited (AS9100 ISO 9000, NADCAP OR equivalent) certificate

Including provisions
Ensuring persons are aware of :
     Their contribution to the product or service conformity
     Their contribution to product safety
     The importance of ethical behavior
    

21. RECORD RETENTION

Supplier and supplier’s subcontractors shall maintain verifiable objective evidence of all inspections and test performed,
results obtained, and dispositions of non-conforming articles.  These records shall be identified to associated articles,
including heat and lot number of materials, unit or lot serialization and made available to AJR and/or government
representatives upon request and shall be retained in a safe, accessible location for a period of seven  (7) years after date of
delivery

Supplier’s records associated with the manufacture of serialized or lot controlled articles will provide for continued traceability
of serial numbers or lot number identification through all phases of manufacture, commencing with the raw material and
continuing through final acceptance of the end item.

Records held for the required retention period (seven years) shall not be destroyed without customer’s written concurrence.

22. ISSUES OR CONCERNS

Any issues or concerns with purchase order or contract should be brought to the attention of buyer issuing should Purchase
order or contract.